Details for Exhibitors

YOU’LL SEE KEY BUYERS FROM THE PACIFIC NORTHWEST

Retailers from Alaska and Canada make the Seattle Gift Show their must attend event to find product custom-tailored to their tourist trade and residents.  And, the show regularly attracts buyers in all categories from throughout Alaska, Washington, Oregon, California, Montana, Idaho and Canada.

Exhibitor information request

If you would like to learn more about exhibiting in the Seattle Gift Show, click here to complete the online information request form.

Exhibitor Tools

Click on each container below for more information:

Click Here For Tips for new exhibitors

INVITE YOUR TARGET CUSTOMERS TO THE SHOW
Reach out to your existing customers and prospects and let them know you’re exhibiting at the show. Start by giving them a quick call to set up an appointment during the show and be sure to follow up by sending them a postcard invitation or an email with your own personalized registration URL.

COMPLETE YOUR DIRECTORY & MOBILE APP LISTING
Once your official show contract is submitted, you’ll receive an email with your COMPANY ID and ACCESS CODE to log into the directory system. Be sure to log on and update your company profile, including your line and category listings for the pocket directory and mobile app.

SHARE YOUR NEW PRODUCT NEWS WITH RETAILERS AT THE SHOW
Retailers come to the show to find new products! Make it easy for buyers to find your new items by completing the 'Got New' Listing found in the Directory | Promo Tools.

OFFER A WORTHWHILE SHOW SPECIAL
Encourage retailers to place their order with you at the show by giving them an offer they can’t refuse.

READ THE EXHIBITOR SERVICE KIT & BE AWARE OF IMPORTANT DEADLINES
Download the exhibitor service kit and make sure you send in the required forms by the required dates.

ORDER A LEAD RETRIEVAL UNIT TO TRACK CUSTOMER VISITS AT THE SHOW
Small, light-weight, and very easy-to-use, LeadKey will provide you with a complete record of every prospective customer who visits your booth.

PACK ENOUGH CATALOGS, PRICE LISTS & OFFICE SUPPLIES TO LAST FOR THE WHOLE SHOW

DEVELOP AND SEND A PRESS KIT TO THE SHOW ESPECIALLY IF YOU’RE INTRODUCING A NEW PRODUCT   

PREP YOUR BOOTH STAFF
Make sure your team is ready to go, with an upbeat attitude about your products and the show! Encourage your team to dress professionally, and be ready with a welcoming smile.

PUT YOUR POST SHOW FOLLOW-UP PLAN IN PLACE
The most important and often, most forgotten, part of the show is your post-show follow-up. Many purchasing decisions/orders come in AFTER the show. So, follow-up is key and there are a variety of ways to do it -- from thank you notes and calls to emails and more to the lists/contacts you collect using our lead retrieval system. Have a plan in place before you get to the show so you can act on it after.

FOLLOW THE SHOW ON OUR SOCIAL MEDIA OUTLETS
Like us on Facebook and follow us on Twitter, Pinterest, and Instagram! Keep your own social media pages updated consistently so your followers keep coming back for more! Another perk of an updated page? We will be sharing exhibitor Facebook posts year-round! Help us help you and post something new at least once a week.

Click Here to Download Contract

Click here to download the January 2017 Seattle Gift Show contract. To view the forms, you'll need Adobe Reader. To download this free program, click Adobe Reader.

Contact Lisa Glosson by email at lglosson@urban-expo.com or 678.370.0334 for questions & more information in regards to booth space.

Click Here For EXHIBITOR TIPS

In pre-show planning there are three ingredients to a successful exhibit performance:

  1. Plan completely
  2. Execute aggressively
  3. Follow-up thoroughly

Quick Guide to Planning:

  1. What are you objectives, and how will you reach them?
    1. Learning/teaching
    2. Generating sales leads
    3. Introducing new products
    4. Selling to existing customers
    5. Increasing name awareness
  2. What message are you trying to communicate?
    1. Define your message with three key points.
    2. Develop each point with details.
    3. Use clear, understandable language.
    4. Use words that pint pictures.
  3. Who is your target? Develop a target profile to help with prospecting and qualifying.
  4. Read the exhibitor service kit.
  5. Send in the required forms by the required dates. Look for carpet, electric, plumbing, furniture, floral and other booth accessory forms.
  6. Finalize you approach to pre-show promotion – promoting attendance is a shared responsibility between show management and the exhibitors.
  7. Develop a strategy for giveaways, contest or attention-getting devices.
  8. Select booth staff. Staffers should:
    1. Have a good attitude about participating.
    2. Have a warm, friendly personality.
    3. Have good product knowledge.
    4. Be experienced in exhibiting.
  9. Review the plan with everyone in the organization. Get commitment early in the planning cycle from all involved.

Pre-Show Promotion

Show management is responsible for generating show traffic, but it’s a shared responsibility. You need to invite your target audience – existing customers, hot prospects, prospects who have been called on but not closed and prospects who haven’t been called on.

  • Use show-supplied invitations
  • Use your own printed invitations
  • Use a post card
  • Send a personal letter – followed by a personal phone call.
  • Use telemarketing
  • Have your sales personnel identify and contact targeted prospects individually.

Tips for Direct Mail:

  • Tie you booth theme into your promotion.
  • Use other than #10 envelopes – they’ll stick out more.
  • Use a color other than white or manila.
  • Hand write or type the address on the envelope. Don’t use a label – it looks like junk mail.
  • Hand stamp envelopes – it looks more personal.
  • Use a teaser on the envelope. “Inside there is a shameless bribe!” or something similar.
  • Identify the show on the outside of the envelope. “Important information about XYZ Show inside.”

Other Places to Promote Attendance:

  • Social Media
  • Use publishers’ card decks.
  • Use the show directory.
  • Include show information in your company newsletter.
    Develop advertorials – articles about your company, product or service—that can be published just prior to the show.
  • Use a banner in you trade press ads—“See us in booth 1010 at the XYZ Show.”
  • Develop and send a press kit to all invited press.
  • Invite the press to your booth, especially if you’re introducing a new product.
  • Use billboards at or near the show site.
  • Sponsor hospitality suites, coffee breaks or cocktail receptions.

During the Show

  • When you eat in the dining area, choose a table where prospects are seated, not other vendor or colleagues.
  • When conversing with a prospect, concentrate on the benefits and values that your firm brings to the prospect, rather than “What you have.” The prospect may not know how to convert your features into his or her benefits.
  • Use audio/visual tools to demonstrate benefits.
  • Talk about outcomes. Give examples of successes.
  • Look Professional and interested.
  • Never, ever eat in the booth.
  • Respond with respect to any reference to competitors.
  • If asked question you cannot answer, call the office right from the booth to get service immediately.
  • Introduce visitors to top-level company officials on site.
  • Repeat the name of the visitor in conversation.
  • Listen attentively.
  • Respond to the needs of the visitor, rather than rushing into the selling points of the exhibitor.
  • Provide information, tips, checklist or techniques that are of value to the visitor.
  • Take the business card of the visitor and furnish your card to the visitor.

After the Show

  • Debrief after the show to determine how and what to do better next time.
  • Determine the number of leads generated and rank them as hot, medium and cool.
  • Determine time frames and methods of contacting each group.
  • Capture good ideas in writing about:
    1. How to present your company
    2. What audience you expected and what you got
    3. Reasons why people talked to you (specific)
    4. Reasons why people would not talk to you
    5. What the audience expected
    6. What exceeded their expectations
    7. How would you have changed
      1. Literature
      2. Your approach
      3. The booth
      4. Your location
  • Assign Tasks to maximize future efforts. Have due dates for getting things done. Follow up
  • Send follow-up letters between 2 and 6 weeks after show.
  • Two months after the show, review hot, medium and cool leads. Note current status. If there are no new customers from leads, discuss why. Repeat exercise two months later.
  • Be in contact with show management with any questions or concerns or issues you had with the show that will improve your next show experience. Remember- they are there to assist you!

*Courtesy of Expo Magazine

Click Here For EXHIBITOR TESTIMONIALS
We had lots of repeat business, connected with new companies and even had a big order from a department store in Tokyo.Dana Herbert, Dana Herbert Accessories
The Seattle Gift Show always attracts serious buyers that come to shop. I have to add that you can’t beat the staff for these shows; they make it feel like a home away from home.Todd Davis, Spokandy
It is so nice to participate in a trade show that is designed for the Pacific Northwest and the customer base that supports it. The support staff at the gift show makes it so easy to create an environment that is professional and inviting for our customers, from the booth itself to the amenities of the Washington State Convention Center.Marlece Wasmund, Inside Passage Reps
After celebrating more than 20+ years as an exhibitor, the Seattle Gift Show is still the best, most economical form of professional marketing for product exposure. Catalogs and a website are important. But personal attention and interaction at the show are critical to long-term success. In addition to traditional brick-n-mortar retailers, web-based stores are booming in our Pacific Northwest. These buyers attend and buy at our Seattle Gift Show. These relationships have become a key ingredient to our continued success.En-May Mangels, Jack and En-May Mangels
We have been exhibiting in and the Seattle show since 1990. Without the access to buyers it provides, we could not have succeeded in our import business. Working on your own you just cannot make the necessary contacts. The management staff has always been understanding and helpful when we had questions or needed assistance.Darlene Samuelsen INE Imports & Exports Inc
Click Here For DIRECTORY LISTING / PROMO TOOL KIT

Click here to access the online directory system where you can update your company, line and categorical listing information for the official show directory as well as to take advantage of other convenient promotional features.

You will receive via email your COMPANY ID and ACCESS CODE that you can log on in order to:

  • COMPLETE YOUR POCKET DIRECTORY LISTING | MOBILE APP LISTING - Please note that the directory will use only your single, lowest booth number. Just select your product categories, list your lines and a brief company description and submit. 
  • ORDER LEAD RETRIEVAL- Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scanned sales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes.
  • REGISTER BOOTH PERSONNEL- Register your booth staff for on-site show badges.
  • LIST SHOW SPECIALS- Drive more traffic to your booth by announcing your show specials to buyers on the show website.
  • NEW ANNOUNCEMENTS- Tell buyers about your new introductions, new lines, etc. on the show website.

If you have questions please contact Lisa Meyer by email at lmeyer@urban-expo.com or call 678.370.0346.

URBAN EXPOSITIONS FAIR GUIDE WARNING FOR EXHIBITORS
We have been advised that Construct Data Publishers has been soliciting paid listings in their publication, FAIR Guide, from exhibiting companies of some of our shows. Please be advised that Urban Expositions has no relationship or affiliation with this organization and does not recommend, approve or endorse any involvement or listing in the FAIR Guide on behalf of the any of our  exhibitors. As an exhibitor, your listing in Urban Expositions’ official Show Directories is always complimentary. Returning a signed contract to Construct Data Publishers will result in advertising obligations and fees so we wanted to make sure you were aware if this.

CLICK HERE FOR PRODUCT PREVIEW SUBMISSION GUIDE

A key part of the show’s aggressive marketing campaign is our 4-color product preview guide. Filled with product shots from you, our exhibitors, this guide will give retailers a sneak peek at the many product innovations and designs they’ll see at the show.  As an added bonus, an e-version will be posted on the show website, linking your images to your website.

Click here to access the Product Preview Guide system.

Click here for instructions on how to quickly and easily submit your product photos for possible inclusion in the Winter 2017 Guide. 

If you have questions, please contact Lisa Meyer by email at lmeyer@urban-expo.com or call 678.370.0346.

Click Here For Future Seattle Dates

Check back for regular updates on upcoming show dates. For 2017 Seattle Gift Show Dates here at the Washington State Convention Center include:

  • January 6 - 9, 2017

Click here to view other upcoming Urban Expositions events.

#SeattleGiftShow       
Show at a Glance
JANUARY 6-9, 2017
Washington State Convention Center
Seattle, WA
800.318.2238
678.285.EXPO (3976)